ShesConnected Conference
 

Exhibitors Manual

SHOW LOCATION

The Metro Toronto Convention Centre
South Building – Level 700
255 Front Street West
Toronto ON
M5V 2W6
Tel: (416) 585-8000

SHOW DATES & TIMES

Friday, October 19, 2012
11:00am – 7:00 pm
Saturday, October 20, 2012
8:00am – 5:00 pm

MOVE-IN INSTRUCTIONS

EXHIBITOR MOVE-IN TIMES
Friday October 19 , 2012 12am – 11am
The aisle carpet will be in place Friday morning. Dollies or carts WILL NOT be permitted on the carpet. Hand carried items only may be brought in on Friday morning.

LOADING DOCKS
The loading docks for the South building are accessible off of Lower Simcoe Street, south of Bremner.The MTCC has established a marshalling yard to facilitate a more efficient move-in and move-out process. Vehicles requiring dock access to unload, must report first to the vehicle marshalling area. The yard will be opened 1 hour prior to the scheduled move-in /move-out times.

NOTE: For those of you who have exhibited at a show before at the MTCC, please note that the location of the marshalling yard has changed. The new location is at 100/120 Cherry St, Vehicle Marshalling Procedures & Map
For safety reasons, the Metro Toronto Convention Centre prohibits children under the age of 16 from being in the exhibit hall during move-in or move-out.

Exhibitors will not be permitted to set up during show hours.

SHIPPING & DELIVERIES TO THE SHOW

The most cost effective way to ship your items to the show is to arrange delivery for Friday October 19, 2012, during move in hours.
PLEASE NOTE that the Metro Toronto Convention Centre WILL NOT receive
Show Management will sign for the delivery on your behalf, on Friday October 19, 2012, during move
in hours. Your materials will be left at the dock until you arrive. To move your items to your booth space, pump trucks and dollies will be available for your use, at no charge. If you require a forklift to move your material from the dock to your booth, one will be available at no charge. However, if you have excessive forklifting needs, please speak with your sales rep as charges may apply.
Address your items as follows …

Shes Connected Conference
COMPANY NAME
BOOTH #
The Metro Toronto Convention Centre
South Building – Level 700
255 Front Street
Toronto ON
M5V 2W6

Preferred Carrier
If you must ship pre show, we recommend that you use YRC Reimer. As the official show carrier, they will warehouse your materials for up to 30 days prior to the show, at no charge and deliver to the show on move – in day. Your shipment will be left on the dock until you arrive.

To arrange a shipment contact : Joy Mallouk at (866)506-3976 or email: joy.mallouk@yrcw.com.

Reimer form

Exhibitor Move-Out Time
Saturday, October 20, 2012 5:00 pm – 10:00 pm
All material must be removed by 10:00 pm
Items left on the show floor after move-out is completed, will be forced off the floor and you will be responsible for any charges incurred. To avoid this, all materials must be removed by 10pm
Please note that move-out will begin once the show has closed and the aisles are cleared at approximately 5:30 pm. To avoid waiting in line, if you are able to carry your supplies out to your car, we encourage you to do so.

ELECTRICAL

Showtech is the electrical contractor for the MTCC. If you require an electrical outlet and have not ordered a booth accessory package please complete the attached form and return it to Showtech. To receive the preshow price, orders must be received by September 15, 2012.

ShowtechTel
phone: (416) 585-8109
Fax: (905) 283-0551

Electrical Order Form

TELEPHONE

If you require a telephone line in your booth please complete this form and return to the MTCC.

MTCC
Tel: (416) 585-3596
Fax: (416) 585-8275

Telecommunications Order Form

INTERNET

Both wireless and wired internet are available at the MTCC. There is no advanced rate for wireless but orders received by April 12, 2012 for a wired internet, are eligible for a $100 discount.

MTCC
Tel: (416) 585-3596 .
Fax: (416) 585-8275.

Internet Order Form

BOOTH CLEANING SERVICES

Exhibitors are responsible for maintaining their booth space. Should you require booth-cleaning services please complete this form and return to MTCC.

MTCC
Tel: (416) 585-8387
Fax: (416) 585-8388

Cleaning Order Form

EXHIBITOR PARKING

A discounted parking pass is available if you are parking two consecutive days or more. The rate is $18.00/day, $28.00/2 days, or $42.00/3 days inclusive of tax, with in/out privileges. Please complete the form and return to MTCC. This early bird rate is only available until October 1st 2012. Once move-in has begun onsite pricing is in effect.

MTCC
Tel: (416) 585-8387
Fax: (416) 585-8388

The number of parking passes available will be limited, to accommodate all activities going on at the MTCC. To be assured that you get a pass, please place your order early. You may choose to have the pass couriered to you prior to the show but charges will apply. If you wish to do so, call (416) 585-8387 . Otherwise, parking passes are to be picked up at the Exhibitor Services counter in the exhibit hall during event move-in. After the service desk is closed, passes can be picked up at the closest Parking Office. The Parking Offices are located next to the exits in the parking garages (level 5A of the north building and level 600 of the south building.) The parking passes are required to exit the garage. Exhibitors coming into the parking garage without their pass should have a photocopy of their order form because once the garage is full no one can enter without a pass.
The parking garage for the South Building is accessed off of Lower Simcoe St., south of Bremner.
If the South Garage is full you may park in the North Building, which you will enter from Simcoe St., south of Front St., west.
There is an internal walkway joining the two buildings.Parking Pass Order Form

AUDIO VISUAL

If you require any Audio Visual equipment for in your booth you may contact Primeau Multi Media at (647) 477-6311.

FOOD SALES / SAMPLING

Any exhibitor sampling or selling a food or beverage must complete a Food Sampling Form to be returned directly to the MTCC.
Food exhibitors are required to have a ‘hand washing station’ with soap and paper towels, sneeze guards where required and hand sanitizers within their booth.

Sampling Form

RECYCLING

The MTCC has a recycling program in place. Please read the attached form and see how you can do your part to participate.

MTCC Recycling Program

BUSINESS SERVICES

The MTCC has 2 locations available to fulfill your business needs. In the South Building the Business Centre is conveniently located in the lobby just outside of the show. The Centre is open Monday to Friday 8:30 – 4:30 .

Business Services Price List

INSURANCE

ShesConnected and MTCC will not assume responsibility for losses or damages incurred from pilferage or any other causes. Exhibitors should take all possible precautions to protect their own property, including insurance for liability within your booth space.

RULES AND REGULATIONS

Attached is a notice to Exhibitors from the MTCC. Please read this and pay particular attention to items 1 & 2, to avoid any unnecessary charges.

Notice to Exhibitors

Booth Display & Restrictions
No exhibit may exceed a maximum height of 8 ft. Side panels must not exceed a height of 4 ft. Any exceptions must have prior approval from Show Management.Signage
No signage or material may extend above the 8ft height at the back of your booth nor be hung from the ceiling or across the aisle, without prior approval from Show Management. All signs must be printed on one side only unless they are hung over an island or peninsula booth.Demonstrations/Distribution
Displays, mascots, demonstrations or distribution of advertising materials, are not permitted outside the confines of your booth.

Microphones
The use of microphones is not permitted without prior management approval.

Fire Regulations
National Event Management is obligated to abide by the Fire Code regulations set by the MTCC. We therefore retain the right to refuse any material or object that does not confirm to code.

Fire Regulations
Fire Safety Reply

Helium Balloons:
Written permission must be given to use helium balloons in your booth.

Animals on Show Floor
Animals, with the exception of working dogs, are not permitted in the MTCC except as an approved exhibit requiring the use of animals, in which case an animal authorization form must be completed.

 

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