ShesConnected Conference

Exhibitors Manual

The Metro Toronto Convention Centre
South Building – Level 700
222 Bremner Blvd.
Toronto ON
M5V 3L9
Tel: (416) 585-8000
Friday, October 19, 2012
11:00am – 7:00 pm
Saturday, October 20, 2012
8:00am – 5:00 pm

Friday October 19 , 2012 12am – 11am

Exhibitors can access the South Truck Elevator located on lower Simcoe St. off of Bremner BLVD. Please use the service elevator which will take you to the 700 Level.

For safety reasons, the Metro Toronto Convention Centre prohibits children under the age of 16 from being in the exhibit hall during move-in or move-out.

Exhibitors will not be permitted to set up during show hours.

The most cost effective way to ship your items to the show is to arrange delivery for Friday October 19, 2012, during move in hours.
PLEASE NOTE that the Metro Toronto Convention Centre WILL NOT receive
Show Management will sign for the delivery on your behalf, on Friday October 19, 2012, during move
in hours. Your materials will be left at the dock until you arrive. To move your items to your booth space, pump trucks and dollies will be available for your use, at no charge. If you require a forklift to move your material from the dock to your booth, one will be available at no charge. However, if you have excessive forklifting needs, please speak with your sales rep as charges may apply.
Address your items as follows …

Shes Connected Conference
The Metro Toronto Convention Centre
South Building – Level 700
255 Front Street
Toronto ON
M5V 2W6

Preferred Carrier
If you must ship pre show, we recommend that you use YRC Reimer. As the official show carrier, they will warehouse your materials for up to 30 days prior to the show, at no charge and deliver to the show on move – in day. Your shipment will be left on the dock until you arrive.

To arrange a shipment contact : Joy Mallouk at (866)506-3976 or email:

Reimer form

Exhibitor Move-Out Time
Saturday, October 20, 2012 5:00 pm – 10:00 pm
All material must be removed by 10:00 pm
Items left on the show floor after move-out is completed, will be forced off the floor and you will be responsible for any charges incurred. To avoid this, all materials must be removed by 10pm
Please note that move-out will begin once the show has closed and the aisles are cleared at approximately 5:30 pm. To avoid waiting in line, if you are able to carry your supplies out to your car, we encourage you to do so.

Showtech is the electrical contractor for the MTCC. Orders must be received by September 15, 2012.

phone: (416) 585-8109
Fax: (905) 283-0551

Electrical Order Form

If you require a telephone line in your booth please complete this form and return to the MTCC.

Tel: (416) 585-3596
Fax: (416) 585-8275

Telecommunications Order Form

SheConnected Conference is happy to provide free wireless internet to sponsors, exhibitors and attendees. To access wireless please use the network ID and password below. Please note in order for all to enjoy the internet benefits of the free wireless provided high usage applications cannot be used at the conference. If you require additional internet capacity please the MTCC directly.

Network ID: Shes Connected

Password: SC2012

Tel: (416) 585-3596 .
Fax: (416) 585-8275.

Internet Order Form

Exhibitors are responsible for maintaining their booth space. Should you require booth-cleaning services please complete this form and return to MTCC.

Tel: (416) 585-8387
Fax: (416) 585-8388

Cleaning Order Form

A discounted parking pass is available if you are parking two consecutive days or more. The rate is $18.00/day, $28.00/2 days, or $42.00/3 days inclusive of tax, with in/out privileges. Please complete the form and return to MTCC. This early bird rate is only available until October 1st 2012. Once move-in has begun onsite pricing is in effect.

Tel: (416) 585-8387
Fax: (416) 585-8388

The number of parking passes available will be limited, to accommodate all activities going on at the MTCC. To be assured that you get a pass, please place your order early. You may choose to have the pass couriered to you prior to the show but charges will apply. If you wish to do so, call (416) 585-8387 . Otherwise, parking passes are to be picked up at the Exhibitor Services counter in the exhibit hall during event move-in. After the service desk is closed, passes can be picked up at the closest Parking Office. The Parking Offices are located next to the exits in the parking garages (level 5A of the north building and level 600 of the south building.) The parking passes are required to exit the garage. Exhibitors coming into the parking garage without their pass should have a photocopy of their order form because once the garage is full no one can enter without a pass.
The parking garage for the South Building is accessed off of Lower Simcoe St., south of Bremner.
If the South Garage is full you may park in the North Building, which you will enter from Simcoe St., south of Front St., west.
There is an internal walkway joining the two buildings.Parking Pass Order Form

If you require any Audio Visual equipment for in your booth you may contact (Contact details coming soon.)
Any exhibitor sampling or selling a food or beverage must complete a Food Sampling Form to be returned directly to the MTCC.
Food exhibitors are required to have a ‘hand washing station’ with soap and paper towels, sneeze guards where required and hand sanitizers within their booth.Sampling Form

The MTCC has a recycling program in place. Please read the attached form and see how you can do your part to participate.

MTCC Recycling Program

The MTCC has 2 locations available to fulfill your business needs. In the South Building the Business Centre is conveniently located in the lobby just outside of the show. The Centre is open Monday to Friday 8:30 – 4:30 .

Business Services Price List

ShesConnected and MTCC will not assume responsibility for losses or damages incurred from pilferage or any other causes. Exhibitors should take all possible precautions to protect their own property, including insurance for liability within your booth space.

Attached is a notice to Exhibitors from the MTCC. Please read this and pay particular attention to items 1 & 2, to avoid any unnecessary charges.

Notice to Exhibitors

Booth Display & Restrictions
No exhibit may exceed a maximum height of 8 ft. Side panels must not exceed a height of 4 ft. Any exceptions must have prior approval from Show Management.

No signage or material may extend above the 8ft height at the back of your booth nor be hung from the ceiling or across the aisle, without prior approval from Show Management. All signs must be printed on one side only unless they are hung over an island or peninsula booth.

Displays, mascots, demonstrations or distribution of advertising materials, are not permitted outside the confines of your booth.

The use of microphones is not permitted without prior management approval.

Fire Regulations
SheConnected is obligated to abide by the Fire Code regulations set by the MTCC. We therefore retain the right to refuse any material or object that does not confirm to code.

Fire Regulations
Fire Safety Reply

Helium Balloons:
Written permission must be given to use helium balloons in your booth.

Animals on Show Floor
Animals, with the exception of working dogs, are not permitted in the MTCC except as an approved exhibit requiring the use of animals, in which case an animal authorization form must be completed.

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